» 市场营销
The purpose of this guide is to assist University students and employees with event planning at Northwest. 事件 are most successful when they are organized well and planned in advance. The events you plan define the quality of your organization or department. They also have a direct reflection of the University and its public image.
Use of this guide will make your planning easier, less stressful and more successful. For more assistance related to planning an event, contact the Office of 大学市场营销 and 沟通 at 660.562.1143.
The Office of 大学市场营销 and 沟通 provides publicity for campus events through campus media and regional media outlets. Important information about your event should be communicated to the Office of 大学市场营销 and 沟通 at least two weeks prior to the event for the optimal benefit of media coverage. Information received late will result in less publicity. Information for local media release should be submitted by contacting Dr. Mark Hornickel, Northwest's communication manager, at 660.562.1704 or mhorn@bzga110.com.
Signage not created by the Office of 大学市场营销 and 沟通 must be approved and stamped by the Office of Student Involvement coordinator located on the second floor of the J.W. Jones Student Union in the Office of Student Affairs.
广告 may be purchased from The 西北密苏里州的, Maryville论坛, KZLX radio and other media sources. Ads may be placed by contacting Brandon Stanley, Northwest's assistant vice president of marketing and communication, at 660.562.1628, and the Office of 大学市场营销 and 沟通 may produce the ad and place it in the media source(s) of your choice. If the organization or department has a University budget account, a signed purchase request should be submitted at the time the advertisement is ordered.
Another way to purchase advertising is to place the ad yourself. Note that it is important that you refer to the University as "Northwest" or "Northwest Missouri State University,而不是NWMSU," in all advertising and publicity. Also confirm the appropriate names and spellings of campus facilities. 视图 西北风规. For departmental accounts, advertising is treated as an operating expense.
Checking the availability of a desired space will sometimes be the driving force in setting a date for your event and should always be one of your first priorities in planning. Reservations are accepted several months in advance. 值得注意的是, 然而, that the availability of some facilities is limited during certain times of the year. 例如, facility space is difficult to reserve around Homecoming and near the end of each semester.
Facility reservations for rooms in the following venues are made by contacting:
Mark Hendrix, Auxiliary Services, 660.562.1420
J.W. 琼斯学生会房间
Ballroom theater-style seating: 500
Ballroom banquet: Up to 400
车站
纪念花园
纪念钟楼
所有大学教室
雷蒙德·J. Courter College Park Pavilion
尼基哈科特, Department of Fine and Performing Arts, 660.562.1326
Mary Linn Auditorium in the Ron Houston Center for the Performing Arts (holds approx. 1,088)
Charles Johnson Theater (holds approx. 550)
Olive DeLuce Fine Arts Building
消防艺术大楼
空,体育, 660.562.1977
勇士竞技场
马丁代尔健身房
学生娱乐中心
熊猫体育场
所有运动场地
Brooke Byland, Campus Recreation, 请求空格表单
Carl and Cheryl Hughes Fieldhouse
学生娱乐中心
MOERA (Mozingo Outdoor Education Recreation Area)
Robert and Virginia Foster Fitness Center, Room 106
飞盘高尔夫球场
Brenda Untiedt, Office of University Advancement, 660.562.1512
Michael L. Faust Center for 校友 and Friends
If you wish for the University President to speak or appear at your event, make your request using the President Participation Form 尽快. 出于礼貌, requests for the President's time should be made at least 10 business days prior to the event date. We cannot guarantee the President's attendance at an event until you receive a confirmation from a member of the President's office. 值得注意的是 that there are times when the president is unexpectedly called out of town and, 因此, their appointments have to be rescheduled or canceled. The provost may speak on the president's behalf.
Campus Dining caters events on campus and in the community. The catering managers are available to consult with you regarding your order for refreshments, 提供正餐和自助餐. In addition to food, they can offer linens and decorations to add a special touch to your event.
To make catering arrangements, 拨打660.562.1275或发电子邮件至 cater@bzga110.com. 餐饮 arrangements should be made at least two weeks in advance. Have your University account number or other billing information available when you book your event. All food and beverages served in the J.W. Jones Student Union and 车站 must be provided by Campus Dining Services. For more information, visit nwbearcatdining.sodexomyway.com/catering.
If your event will attract off-campus visitors to the campus, inform them of a designated parking area for their use. 联系 大学警察660.562.1254 to assist in identifying the best parking lot to use. You may obtain visitor or guest parking passes from University Police to send to the event participants. Consult University Police about parking issues at least two weeks in advance of your event. If one of your visitors receives a parking ticket that may be inappropriate, 联络大学警察.
Some of the most complex events on the Northwest campus are contests and competitions involving students from area junior high and secondary schools. These activities are considered excellent recruitment opportunities, not only for the college or department sponsoring the activity but for the entire University as well. 因此, the Office of Admissions should be notified of these events to allow for preparation of an information booth, campus tours or other recruitment efforts. It also is beneficial to provide the Office of 大学市场营销 and 沟通 with pre-event promotional materials and post-event results for news releases.
University vehicles may be used for events. Because of limitations to the size of the bus and fleet vehicles, reservations for their use should be made at least one month in advance. Vehicles may be used for day or overnight trips as long as the rules and restrictions regarding the use of University automobiles are adhered. 拨打660.562.1354 to check availability and make reservations for fleet vehicles.
Mailing lists and labels for 在校生 必须通过 Heather Kline in the Office of the Registrar by calling 660.562.1151. Lists involving more specific information such as hometown, grade classification, major, etc., are reviewed and approved on a case-by-case basis.
请求 现有教职员工 标签可以提交给 McKenna Heller in the Office of Human Resources at 660.562.1127. Indicate your preference of home or campus address.
Mailing lists and labels for 大一新生 may be requested through the Office of Admissions by calling 660.562.1146.
邮寄名单 校友和退休教师 can be obtained by emailing your request to Brenda Untiedt in the Office of University Advancement Of办公室660.562.1248 or brenda@bzga110.com.
When charging fees for materials, 膳食或其他物品, process all monies through a University revolving account. 联系 主计长办公室，660.562.1579 核准帐户. Specific money management procedures must be followed regarding event fees. 联系 Office of Student Account Services at 660.562.1103 for information pertaining to:
There are several people at Northwest who may play an important role in your event planning. Make sure to contact them and not assume that just because you have reserved a room, everything will be in place.
You may consider giving a memento to guests at your event. Almost any item you can imagine can be imprinted with the University logo or name. Northwest has a contract for imprinting promotional items with 4印记. To view their online catalog for ideas, visit www.4印记.com
To order please contact a sales representative at 4印记 to receive a quote. You may also contact purchasing for assistance in getting a quote. All orders to 4印记 must be placed with a purchase order.
Remember the key to a successful program is the careful planning and organization that precedes it. Begin planning well in advance and take the time to double-check your arrangements. 如前所述, the events and activities a department or organization plans reflect the quality of its operation.
